|
|
¼ St. Francis Anglican Chaplaincy, Tenerife South | |
|
|
THE 2006 AGM MINUTES OF THE FIFTEENTH ANNUAL GENERAL MEETING HELD AT THE DANISH HOTEL, CALLAO SALVAJE, WEDNESDAY 29th MARCH 2006 AT 11.00 a.m.
1.
OPENING PRAYER 2. APOLOGIES Apologies were received from:
In Attendance: Fr. Keith Gordon – Chairman 25 Electoral Roll Members 2 Visitors 3. MINUTES OF THE FOURTEENTH ANNUAL GENERAL MEETING HELD ON 9th MARCH 2005 (PREVIOUSLY CIRCULATED) The Minutes were approved as read. 4. ELECTION OF Chaplaincy Wardens The Chairman thanked the Chaplaincy Wardens of last year – Jean Bates and John Bosley. Nomination forms for Chaplaincy Wardens had been received from Jean Bates and John Bosley for the two posts. There being no other nominations Jean Kelly proposed that Jean Bates and
John Bosley be elected 5.
ELECTION OF REPRESENTATIVES TO THE CHAPLAINCY CHURCH COUNCIL Nomination forms for Council Representatives had been received from Espiritu Santo Kate Bosley Nomination forms for Council Representatives had been received from San Eugenio Alan Charlesworth The acceptance of the above nominations for Council representation was proposed by Shirley Beard The motion was carried unanimously. 5. i) Provision for representation on the council for new congregations: This matter was discussed with various suggestions being put forward but it was agreed that provision be made for up to two Council members for new churches coming on line, i.e. San Blass and Callao Salvaje to come into effect at the next AGM. It was also agreed that at each AGM the equal representation of individual churches be reviewed, the equality of representation either increasing or decreasing would be dependent upon the congregation numbers. It was also agreed that this item should come before the Election of Council Representatives on the AGM Agenda. It was felt that the question of Readers being represented on the Council should be looked into and this would be done by the new Council. The question of the number of Chaplaincy Wardens for the Chaplaincy was raised and a request was made that the new Church Council should investigate. The acceptance of this proposal was proposed by David Grove The motion was carried unanimously.
6. ELECTION OF SIDESPERSONS It was noted that all willing members of the congregation should act as Sides Persons at services, as and when necessary. The acceptance of the above motion for Sides Persons was proposed by Fr. Keith This motion was carried unanimously.
The Electoral Roll Report had been received by the meeting previously. There were no queries on this Report. The acceptance of the Electoral Roll Report was proposed by Fr. Keith This motion carried unanimously. It was noted that in previous years concern had been raised at the cost per Electoral Roll Member and it was suggested that the number on the Roll should be reduced to cut this cost. This suggestion was now opposed and it was suggested that numbers on the Electoral Roll should be increased where possible regardless of cost. It was noted that there was no representation on the Electoral Roll from San Blas. The Chairman expressed a thank you to
Jean Kelly for her work on this Report and the keeping of the Electoral
Roll throughout the past year. 8. ELECTION OF THE ELECTORAL ROLL OFFICER FOR 2006 Jean Kelly confirmed that she was willing to continue in this post for a further year The motion was proposed by Fr.Keith The motion was carried unanimously.
The Report of the proceedings of the Church Council prepared by Mrs. Jean Bates had been previously circulated. This Report was received. The motion that this Report be accepted was proposed by Fr. Keith The motion was carried unanimously. The Chairman thanked Jean Bates for carrying out the duties of Assistant Treasurer and Secretary throughout the year and also other members for their Reports. 10. TO RECEIVE FINANCIAL STATEMENTS 11.1 Adoption of the Financial Accounts for 2004 Copies of the Reports and Financial Accounts for the year ended 31st December 2005 had been previously circulated to Electoral Roll members. Philip invited questions on the accounts. Jean Kelly raised a question under Liabilities in regard to Outside Giving in that the figure was €2111 in 2004 and €4777 in 2005. Philip explained that half had already been paid in 2004 prior to the year end, whereas payment had now been regularised and the whole had been paid in 2005. Malcolm Gaunt raised a query on the difference in the Chaplain’s Pension arrears €9429 in 2004 and €9448 actually being paid in 2005, the difference was due to the rate of calculation of the Euro against the £ being calculated and the rate being different when the arrears were actually paid. David Dunn was concerned about the €l0, 000 shortfall in the accounts and the relentless work which had to be undertaken by fund raising to break even. David quoted various figures but suggested that if every Electoral Roll member were to increase their giving to €11 per week, amounting to €550 per annum there would be no need to continue with all the large fund raising events. Philip Davies responded in agreement with David and advised the meeting that work was in hand to maximise the Tax Refunds received on Gift Aid and FACTS and that there were various ways to look at this. Alan Charlesworth had agreed to take over the administration of the FACTS and Gift Aid and was to meet with Nick Wraight the Diocesan Finance Officer in London in the near future to discuss beneficial ways in which to maximise our income. Fr.Keith was hopeful that this could happen and felt that each of us should look at our situations on giving. Greta Dermott-Clarke enquired as to why Charitable Giving was not an Agenda item as she had requested this by e-mail to John Bosley. John apologised for this omission but did not think he had received this e-mail. Fr.Keith requested the adoption of the Financial Accounts for 2005 The motion was carried unanimously. A vote of thanks was expressed to Philip and Jean for the immense amount of work they undertook throughout the year. The question was asked as to whether the Insurance claim had been settled on the Digital Hymnal. This was apparently still ongoing but it was hopeful that this would be resolved. Fr.Keith advised the meeting that he had been successful in acquiring two other Digital Hymnals on the island for which the Chaplaincy would receive some commission. Malcolm Gaunt enquired as to where the Budget for 2006 was. Philip Davies advised that a Break Even Budget had been provided at the last Council Meeting which was already in the Minute Book.
STATEMENT FOR THE ENSUING YEAR Mrs. Edna Goodall was willing to continue to be the Independent Examiner of the Chaplaincy Financial Statement for the ensuing year. A letter of thanks would be sent to Edna and a vote of thanks was given at the meeting. The motion was proposed by Fr.Keith The motion was carried unanimously.
This Report had been previously circulated to Electoral Roll members. Jean Kelly advised that the Inventory of San Eugenio also included San Blas items, this was noted. Elizabeth West felt that San Eugenio were unaware of the fund raising done by Espiritu Santo and felt that without their fund raising we would not be in a position to have a full time Chaplain. Alec added that at the last Council meeting the Christmas Bazaar and Christmas Draw amounts were split between the two churches and felt it would be fairer if these were shown as one amount. Fr.Keith proposed that the Chaplaincy Wardens Report be accepted The motion was carried unanimously. The Chairman extended a vote of thanks to the two Chaplaincy Wardens for their work throughout the year.
The Synod Reports written by Elise Harding and Shirley Beard had been previously circulated to those members on the Electoral Roll. Fr.Keith proposed that the Archidiaconal Report be accepted The motion was carried unanimously.
This Report prepared by Fr. Michael Harding had been circulated previously to all Electoral Roll members. It was noted that San Blas was growing very nicely and that this year had been better than the past two years. Revd. Michael Harding and Elise expressed their enjoyment when attending the School Assembly each week and this would be continued by Fr. Keith throughout the school term. Fr.Keith proposed the Report on San Blas be accepted The motion was carried unanimously. Fr.Keith advised the meeting that he had spoken to the Priest in Charge of the Callao Salvaje Church and a meeting would be arranged to discuss the coming on line of a service to be held regularly.
This Report was prepared by Lionel and Sue Flather and had been previously circulated to all Electoral Roll members. Thanks were expressed for the input by Sue and Lionel and a letter of thanks would be forwarded to them for their work on the magazine. Fr.Keith proposed the Report on the Chaplaincy Magazine be accepted The motion was carried unanimously.
This Report was prepared by Martin Thorne and had been previously circulated to all Electoral Roll Members. Thanks were expressed for the work and input by Martin and the fact that Martin provided the Web Site free of charge. A letter of thanks would be forwarded to Martin. Fr.Keith advised that he receives many enquiries re marriages, baptisms and times of services for both our services and the Roman Catholic services. Fr.Keith proposed the Report on the Web Site be accepted The motion was carried unanimously. - - - - - - - - - - - - - - Prior to the close of the meeting Jean Bates proposed a vote of thanks to Fr. Keith for his work over what had been a very difficult year in many ways and expressed the hope that he would continue in strength over the next year with a 100% return to full health. Alec expressed thanks to everyone who had telephoned with offers of help recently whilst he was incapacitated. David Grove felt that this was one of the most professional AGM’s he had attended and the Reports and presentation had been excellently prepared. Members of the new Council were required to stay behind for a short meeting prior to Lunch.
The meeting closed with prayer at 12.05
p.m. - - - - - - - - - - - - - - NOTE: These minutes will be presented at next year's AGM for approval.
|
|
